Software Product Development

Software Product Development

Tarun Upadhyay   //  Tarun is still just flatly amazed by the power of the Internet, its ability to level the field and help the little guy compete with the biggest organizations.

Those little guy success stories are what drags him to work every morning and he lives a small part of that little guy's dream working for hCentive.

Prior to co-founding hCentive, Tarun served as a co-founder and CTO for GlobalLogic - an outsourcing service provider for large, complex products and software - which grew from 0 to 400 engineers while he was the CTO.

Prior to Globallogic, he was co-founder and CTO of Pinelabs - an India-based provider of Loyalty and Payment solutions using Smart Cards. While Tarun was CTO, Pinelabs grew from a drawing board idea to a suite of successful products running at many fortune 500 companies handling millions of credit card transactions per day.

Tarun holds an M.S in Mathematics and Computer Applications from Indian Institute of Technology, Delhi, India.

Mar 29 / 3:50pm

What should I buy if I do not want a Mac (or the best business travel laptop)

If after reading our purchase list for using Mac in a corporate environment - you realize its too expensive; then we have the perfect Windows Laptop for you - Asus EeePC 1000- HE Here is what it has going for it:
  • claims 9.5 hours of battery life (real life numbers, IMHO, end up being half of claims)
  • weighs only 3.2 lbs (just a tiny bit more than 3.0 lbs macbook air)
  • a 10 inch widescreen which is great for airplanes and makes this thing fit in a women's purse
  • Screen is LED backlit which makes it easier on the eyes.
  • price with RAM upgrade and a nice light-weight bag is $437 shipped !!
  • a huge 160GB harddisk
  • It has a faster processor and bus - compared to most other netbooks out there
  • fastest 802.11n wireless networking built-in
Of course, you want to move to upgrade to Windows XP Professional (instead of Home that comes) or Windows 7 beta. (no, you do not want Windows Vista to "spoil" this machine) and you will need an extra 1 GB of RAM

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Mar 27 / 5:50pm

10 iPhone apps for business users

If you liked my article on the purchase list for moving from windows to mac - you might want to follow it up with a list of business apps that you can use on your iphone to work with your mac. As always, the list is in the order that I use them:
  1. Evernote: This is a great note-taking application for your iPhone. Your notes automatically stay synched with the peer application on your Mac (which is a great application in its own right). Besides, its free !!
  2. OmniFocus: Perfect companion to your mac version of Omnifocus. Note new action items and complete action items anywhere. Must-have if you are fan of GTD.  Syncs automatically with your desktop.
  3. TripIt: Now available for iPhone. forward your trip emails (from airlines, hotels etc) to tripit and have then available as organized trips with offline access on your iPhone. Very useful for people who travel a lot.
  4. Kayak: Look up the cheapest fares and hotels or book the next flight home while you are in the cab going towards airport !! Call airlines or hotels at the touch of a button (they have phone numbers for all of them)
  5. LinkedIn: Your LinkedIn on the phone !! Learn more about the person you are about to meet or search contacts in your network on the fly !! And yes, its free.
  6. RowMote: So okay. Using your iPhone to flip your powerpoint slides for every little meeting gets old soon but its still worth doing it for those big conference rooms or large meetings. Works with both Keynote or Powerpoint (also controls FrontRow, DVD, VLC and lots of other apps)
  7. Yelp: In a new area and do not know what will be a good place to grab lunch (or dinner of your favorite cuisine). Why not go where locals go - using Yelp!!
  8. Tip: There are dozens of tip applications in the appstore. Some are even free. But i like this 99 cents app. Its has the highest rating of all tip apps and it am
  9. Cheap Gas:  Find the cheapest gas prices near you. So okay, company is paying for the gas in your rental but you can still use the app to find the nearest gas station (and if there is one across the street that is 6 cents cheaper, it wont kill you to use that!!).And yes, its free.
  10. Bloomberg Mobile: Catch up with the day's business news. Review your stock portfolio. On the go.
Filed under  //  bloomberg   business   cheap gas   evernote   iPhone   kayak   kindle   linkedin   Mac   Omnifocus   Productivity & Tools   rowmote   tip   travel   yelp  

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Mar 23 / 7:47pm

A purchase list for a corporate executive / manager to move from Windows to Mac

I recently moved from Windows to Mac and am posting a full list of all you need to buy to make yourself as productive on Mac as you were on Windows. Hopefully, this will allow you to make a more informed call on if you want to make the change. Also, you will avoid the pain and confusion I went thru when I  moved from Windows to Mac. The list is in the order of perceived severity of what you will need. In other words, things at top of this list are required more than things at the bottom. Here goes:
  1. Apple MacBook
    or Apple MacBook Air . Macbook Air is much lighter and more sexy looking but more expensive.
  2. I also highly recommend reading thru the short book:- Switching to the Mac: The Missing Manual. This book has a nice listing where you can just lookup by Windows action (for example, copy text) and find its mac equivalent. Please do skim thru this book. It will save you many hours later.
  3. If you give presentations or use an external monitor,  you will also need a Mini DisplayPort to VGA Adapter. This is required because Apple laptops do not come with a way to connect with standard VGA.
  4. If you end communicate with a lot of other people who use Windows, then you will also need Microsoft Office 2008 for Mac. This is also required if you have an Exchange-shared calendar or contact list etc. Built-in apple alternatives (iCal etc) will probably not cut it for you.
  5. One big concern for all users is how to move their current mail, addressbook and calendering information from Windows to the new Mac. This little company makes an excellent $10 utility that saved many frustrated hours for me (and, since then, for my friends). [Of course, if all your data is inside Exchange - and not on your local machine - then you may be okay]
  6. You should also continue to use your current laptop mouse with your new macbook. Not having a "normal" multi-button mouse is a big source of confusion in many new migrations.
  7. If you use Outlook tasks a lot, and you are looking for a powerful Mac alternative, you might consider Things or Omnifocus.
  8. You might also need Parallels Desktop, if you want to continue runinng Windows for certain applications.
This is pretty much you should need to get started.
Filed under  //  exchange   Mac   macbook   macbook air   migration   Omnifocus   parallels   Productivity & Tools   switch   things   windows  

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Mar 20 / 8:09pm

Getting office work done on Mac

Here is the list of software I use to make my work  life easier when I moved from Windows+Blackberry to Mac+iPhone.
  • Microsoft Office for Mac
    • There is really no alternative to Microsoft Entourage (part of Microsoft Office for Mac) if one uses MS Exchange-shared calendars.
    • If the office workflow requires documents formatted in Microsoft Excel, Powerpoint or Word, then its best to buy this to ensure full formatting compatibility
  • Evernote for Mac and Evernote for iPhone
    • A very good note taking application for your Mac and iPhone.
    • Data sync automatically between the two over  the air.
    • Can also sync variety of files formats, images taken from camera (capture whiteboards and wine labels ) and web links.
  • OmniFocus for Mac and OmniFocus for iPhone
    • A solid task-management tool based on GTD methodology
    • Has a sharp learning curve for a GTD newbie but is very powerful when mastered
    • iPhone and Mac versions sync automatically over the air.
  • Parallels Desktop
    • Virtualization Software to run Windows on Mac
    • Not required for most cases unless there is that one windows app that you need to run.
Also see:
Filed under  //  entourae   entourage   evernote   iPhone   Mac   office   Omnifocus   parallels   Productivity & Tools  

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Aug 2 / 5:46pm

add delegated tasks from entourage to "Waiting" context in OmniFocus

One problem that I face is that how do I keep track of what tasks I have delegated to others from my Entourage. So, I wrote an applescript that will take your current message and copy it to OmniFocus inbox and also set the context to Waiting. At your leisure (or depending on your settings), you set the project of this task later (if you want to).
Here is what you need to do:
  1. download this applescript and save it at ~/Documents/Microsoft User Data/Entourage Script Menu Items
  2. create a contact in entourage with name as "waiting" and address as your own email address
  3. set up a rule in entourage for the account you created the "waiting" account like this.
  4. The applescript should point to the script mentioned above.
  5. Now, whenever you want to track a task that you have delegated to somebody else - you can also BCC the same email it to "waiting" contact and it will automatically appear in your omnifocus inbox when it is recieved.
Filed under  //  entourage   Mac   Omnifocus   Productivity   Productivity & Tools  

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Jul 31 / 9:58pm

Send Entourage Message to OmniFocus

I modified Sandro's wonderful script to send Entourage message to OmniFocus.

My modified script takes the selected messages and add them to the quick entry window and then activates the quick entry window so people can assign projects to them.

It then also moves the selected messages to a folder called "Active". You need to have this folder created in the same mail account.

Save this file to your ~/Documents/Microsoft User Data/Entourage Script Menu Items

Filed under  //  entourage   Mac   Omnifocus   Productivity   Productivity & Tools  

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Jul 31 / 9:24pm

Send Entourage Message to OmniFocus QuickEntry

I modified Sandro's wonderful script to send Entourage message to OmniFocus. My modified script takes the selected messages and add them to the quick entry window and then activates the quick entry window so people can assign projects to them. It then also moves the selected messages to a folder called "Active". You need to have this folder created in the same mail account. Save this file to your ~/Documents/Microsoft User Data/Entourage Script Menu Items
Filed under  //  entourage   Mac   Omnifocus   Productivity   Productivity & Tools  

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Sep 16 / 9:17pm

Keeping your life in sync with blackberry, GTD, os x and exchange

I see lots of posts on the net around how to manage your life using blackberry and OS x - specially if you have Microsoft Exchange in your office. I thought I should pitch in with my "perfect" setup.

My requirements were:

  • Should work natively with OS X (no parallels etc for me)
  • Should work with Microsoft Exchange. In particular, calendar syncing and free/busy status should work both ways (I should be able to see the free/busy status of other people and they should be able to see mine)
  • Should sync seamlessly with my blackberry (calendar, contacts and notes)
  • I want it all to be reliable and trust-able. I dont want to deal with beta software or solutions that "almost" work.
After spending about 6 months of trying out various tools, I now think that I have a solution that does all of this and does them very reliably. Its not a cheap setup but, hey, its one-time investment !! Here, it goes:

First, the list of tools that I bought

Now, here is how I set them up:
  • Calendar : I use Entourage to work with my calendar. (I could just as easily work with iCal) and my sync flow is: Exchange Entourage Missing Sync Blackberry
  • Tasks : I use Kinkless GTD to work with my tasks. I also take notes on my blackberry so I need to have any new tasks that pop up in my head when I am working on my blackberry show up in my kGTD inbox. My sync flow is: Kinkless iCal <-- Missing Sync <-- Blackberry. I do not currently sync my tasks with Exchange.
  • Contacts : My sync flow is: Exchange Entourage AddressBook Missing Sync Blackberry
  • Plaxo Contacts :I also use Plaxo for keeping current with some of my contacts so I have an additional branch to my sync flow above Plaxo AddressBook which then sync with the rest of the contacts as above. I use Plaxo's Addressbook add-in for this purpose.
  • Notes : Missing Sync ships with a great notebook that you can use on the OS X and that syncs with BB. I use Yojimbo which is much more versatile and sync with BB notes as well. My sync flow is pretty simple: Yojimbo or Missing Sync Notebook Missing Sync Blackberry
  • Photos : I end up taking lots of photos from my blackberry. These are synced one way to iPhoto and then I manually update to Google Picasa that acts as my Photo backup. Picasa <-- iPhoto <-- Missing Sync <-- Blackberry .
  • Music : I realize that with the music support on my blackberry I do not need to carry an iPod. I just use Missing Sync to keep my music in sync on my blackberry. iTunes Store / CDs etc --> iTunes --> Missing Sync --> Blackberry
  • Mail : I have a personal IMAP account along with work Exchange account. Both just download to Entourage and Blackberry.
As you can see, this set up not only meets all my needs but I am also able to use my blackberry as my only portable device (for my photos, music, mail, notes, calendar, contacts and task taking). When I am on my computer, my photos, music, mail, notes, calendar, contacts and task list are back in sync with my OS X.

Some tips that are useful when creating a similar setup:
* Entourage works with iSync but always sync with a special calendar called "Entourage". My missing sync calendar settings make sure that all my calendars sync to blackberry including Entourage.
* A simple Task setup would just sync everything from kinkless to blackberry. however, I just want the ability to note down any new tasks that pop up in my head on my blackberry and the ability to have them pop up in kinkless "inbox". hence, I created a special calendar called "blackberry" in ical and have missing sync only sync this calendar for my tasks with blackberry. this way, my tasks in iCal never get transfered to Blackberry but any tasks created in blackberry get back to kinkless

Happy Syncing and let me know if you have questions about this set up !!

Filed under  //  blackberry   exchange   Mac   osx   Productivity & Tools  

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Mar 9 / 9:27pm

Transferring iTunes libarary from PC to Mac

Transferring your iTunes library along with your playlists and ratings isn't just a matter of moving the music files. Sure, the song-specific metadata like artist and album will be copied over in the files, but the data YOU assigned, the playlists and ratings? Those live inside iTunes' internal database files which can't be simply copied from PC to Mac. Moving your song ratings and playlists from a PC to Mac isn't impossible, but it takes a little elbow grease. Here's how to get the job done : Gina Tripani @ Lifehacker
Filed under  //  itunes   Mac   migration   Money   Travel and Life  

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